The Irish Society of Theatre Research (ISTR) is committed to protecting your privacy and treats all personal data entrusted to us with the highest degree of security and confidentiality. The purpose of this document is to inform you of the ways in which the Society processes your data and what rights you have in relation to this processing. It is important that you read this document carefully.
STATEMENT OF GDPR COMPLIANCE:
All data is gathered and processed in accordance with data protection legislation, including the EU’s General Data Protection Regulation (GDPR), effective 25th May 2018, and future implementing legislation in Ireland.
IDENTITY OF DATA CONTROLLER
ISTR operates as a Data Controller, determining the purposes and means of processing personal data. ISTR can be contacted by emailing info@istr.ie, or through ISTR c/o Marie Kelly, University College Cork, Ireland, Room 1.02, Muskerry Villas
LEGAL BASIS
The society gathers and processes personal data on the basis of consent. Your information is used only to send you the information we (the committee) deem of interest to members of the Irish Society of Theatre Research which you have agreed to receive, to complete transactions in the manner consented to by you and to improve your experience on our website via cookies. Consent for these operations may be withdrawn at any time.
HOW DATA IS COLLECTED ON OUR WEBSITE
Personal data is collected on our website in the following ways:
- The following information is collected by the online membership application form: Names, addresses, email, phone number, design discipline, membership category (Student, Graduate, Professional or Associate), Practice (Stage, Screen or both), number of years of professional practice/current education status/date of graduation/course name/year of retirement.
HOW YOUR DATA IS USED
ISTR uses personal data for the purposes of communications, improving the user experience on our website and promotion of society and society related events.
Personal data is held and processed until such time as you communicate to us in writing that you wish for them to be removed. Data is retained by the Society except where collection and processing is facilitated by third party data processors. ISTR contracts with trusted third parties in order to provide exceptional services which the society is not able to offer on its own. Examples of authorised third party data processors include MailChimp and Irish Domains.ie. Please, see full cookie policy for other third parties operating through our website, built in WordPress (see WordPress’ specific policy below).
ISTR never sells or rents personal data to any third parties and will not share your personal information with an unauthorised third party unless required to do so by law.
MailChimp processes data in the United States and adheres to the EU-U.S. Privacy Shield framework, which certifies the responsible and compliant handling of personal data between these entities. MailChimp facilitates the collection and storage of contact details for the society, which allows us to create distribution lists, send emails including marketing communications and place online advertisements. Data may be transferred to MailChimp sub-processors which perform critical services for MailChimp such as the prevention of abuse and customer support. For more information, see MailChimp’s Privacy Policy.
HOW WE USE COOKIES
ISTR allows cookies on its website in order to improve the visitor experience in accordance with normal practice. When visiting the ISTR website, you are given the opportunity to consent to this use via an onscreen pop-up. If you do not wish to consent to this use, consider disabling cookies in your browser settings.
YOUR RIGHTS
You have many legal rights when it comes to the personal data you provide. These include the right to withdraw your consent at any time, to know what data is being held about you, to request the removal of your personal data from all ISTR records and to have this action completed in a timely manner, to object to certain processing of your data, to restrict how your data is used and to lodge a complaint about the handling of your data with a supervisory authority.
You may exercise any of these rights by submitting a written request to the Irish Society for Theatre Research, 17 Eustace Street, Temple Bar, Dublin 2.
You can also automatically unsubscribe from our email newsletter at any time by selecting the ‘unsubscribe’ option at the bottom of any ISTR email newsletter.
DATA BREACH POLICY
The Irish Society for Theatre Research takes the necessary measures to ensure your personal data is protected including encryption, password protection and physical safeguards. In the unlikely event of a significant data breach, Ireland’s Data Protection Commissioner and all affected individuals will be notified within the required legal time frame.
OTHER MATTERS
The Irish Society for Theatre Research reserves the right to make amendments to this Privacy Statement at any time without notice
What personal data WordPress collects and why
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact forms Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
How long WordPress retains your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where WordPress sends your data
Visitor comments may be checked through an automated spam detection service.